TV Commercial Production Management
From the first hold to wrap day — HoldCrew handles crew booking, call sheet delivery with live tracking, fast and accurate invoice and timesheet send/receive with no crew login and instant spreadsheet sync, plus payroll reconciliation for TV commercial productions.
What HoldCrew does
Send personalised hold requests to your crew lists in one click. Crew respond first hold, second hold, or not available — or refer someone — right from the email. No app, no login.
Build your call sheet in Google Sheets. HoldCrew reads it, enriches it with weather and the nearest emergency hospital, and sends every crew member a personalised email — each seeing their own call time first, with live open tracking.
One dashboard per job: who's confirmed, who's pending, who's on hold — plus email deliverability and weather, updating as crew reply. Every hold, confirmation and release logged automatically to your Job Log.
Import any budget — AICP, Hot Budget or Point Zero — or build and edit your own right on the budget page. Then watch actuals build against every line as invoices come in, flagged the moment a department runs over.
Pull the casting director's talent list straight into HoldCrew, choose your cast, book them, and watch them land on the call sheet — without typing a single name, or endless copy and paste.
Crew and vendors build or upload invoices — HoldCrew scans the PDFs and auto-fills amounts. Approve submissions (flagged if over), then export payroll and vendor CSVs with tax and GST details ready for accounting.
Process
All your information is in one Google Sheet. All your crews, all your jobs, and a log so you can confirm everything at a glance. Book crew one by one or all at once when you are ready. Select positions, choose your crew list or someone else's, add shoot dates and a personal note. HoldCrew sends individual hold request emails to every matching crew member instantly.
First hold, second hold, or not available — crew click directly from the email. No app download, no account required. Responses are logged to your Job Log automatically.
See how each crew responded to the hold and book them or release them directly from the Google Sheet. Email is generated and sent automatically.
Copy and paste the confirmed crew into the callsheet tab. Fill out the rest of your call sheet in Google Sheets using HoldCrew's simple row structure. Locations, crew calls, vendors, transport, notes — all in one place.
One click from the HoldCrew sender. Every crew member gets an email showing their call time front and centre, with weather, nearest emergency hospital, and a print-ready version linked.
Crew and vendors submit invoices with no login required — build or upload. You import your budget, approve submissions (flagged if over), and export payroll and vendor CSVs ready for accounting or cheques. Everything goes straight to your sheet.
See it in action
Early Access
HoldCrew is currently in private beta. Request access and we'll be in touch.
No spam. No credit card. Just HoldCrew.